HAFIDZ
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CASE STUDY

Operations 2026

Event Equipment Rental Operations Platform

An application for managing event-equipment rentals, from bookings and availability checks to payments, staff assignments, equipment returns, and reports.

TECHNOLOGIES USED

Laravel 12 / PHP 8.2 / MySQL / Blade / Bootstrap 5 / Vite / ApexCharts / Dompdf / Fonnte API

My contribution
I connected bookings, payment review, work orders, and staff updates in one rental workflow.
Key decision
Availability accounts for event dates and operational buffers; work orders start only after booking requirements are met.
Preview of Event Equipment Rental Operations Platform

PROBLEM

A single booking can affect equipment availability across several dates. Payments need verification before work begins, staff need clear assignments, and post-event equipment conditions may lead to stock adjustments or fines. When these steps are recorded separately, rental status is easy to lose track of.

MAIN FEATURES

  1. 01

    Date-based booking

    Item and package availability is checked against date ranges and operational buffers.

  2. 02

    Payment verification

    Deposits, settlement payments, and fines use evidence uploads and administrator review.

  3. 03

    Automatic work orders

    Work orders are created when booking requirements are met and can be assigned to staff.

  4. 04

    Field progress & documentation

    Delivery, setup, event, and dismantling stages include notes and photographic evidence.

  5. 05

    Stock, fines & reporting

    Damage or loss connects to stock adjustments, fines, reminders, and reports.

IMPLEMENTATION

The Laravel application provides separate areas for customers, administrators, and staff. Item and package availability is checked against booking dates and operational buffers. Customers upload payment evidence for administrator review, after which the system creates work orders automatically. Staff record delivery, setup, event, and dismantling stages with photos. Damage, loss, fines, WhatsApp reminders, stock changes, and reports are recorded against the related booking.

RESULT

Administrators can review bookings, payments, stock, and reports. Staff can access assignments and record field work. Customers can make bookings and check rental status from their accounts.

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