SIMYUT: Examination and Graduation Administration

A web application for final examination and graduation registration. Students submit their details and documents, departments review applications, and faculty staff make final decisions and manage participant lists.

TECHNOLOGIES USED

Laravel 11 / PHP 8.2 / MySQL / MariaDB / Blade / Bootstrap 5 / Vite / TCPDF

PROBLEM

Registration involves three roles with different needs: students need to see their document status, departments review data and files, and faculty staff handle final decisions. The stages need to stay connected so applications awaiting action are easy to find.

MAIN FEATURES

01

Student submissions

Final examination and graduation registrations have separate pages, with document uploads and application statuses.
02

Staged verification

Department staff review application data and files before faculty staff make the final decision.
03

Graduation announcements and batches

Faculty staff can prepare graduation announcements, manage batches, and set registration deadlines.
04

Participant lists and PDF export

Approved participants can be filtered by graduation announcement or batch and exported as PDF.

IMPLEMENTATION

I built separate flows for final examinations and graduation. Students can register, upload required files, and follow their application status. Department staff review the details and each document before the application reaches the faculty. Faculty staff then finalize applications, manage graduation announcements and batches, and view or export approved participant lists as PDF.

PROJECT SCREENS

Graduation registration details with application status and student documents. — Screen 01 Students can review academic details, graduation batches, and document status on one page.

Examination and graduation documents with their verification statuses. — Screen 02 Students can track the status of each uploaded document.

Department dashboard summarizing applications and students awaiting review. — Screen 03 Department staff see an application overview before opening verification details.

Department review page for graduation registration data and documents. — Screen 04 Academic data and each document can be reviewed separately.

Faculty dashboard with registration summaries and the final review queue. — Screen 05 Applications reviewed by the department move to the faculty decision stage.

Final review of graduation data and documents by faculty staff. — Screen 06 Faculty staff can make the final decision on application data and documents.

Approved graduation participants with filtering and PDF export options. — Screen 07 Participant lists can be filtered by graduation announcement and batch.

Management of graduation batches and registration deadlines. — Screen 08 Faculty staff can manage batches and their publication status.

RESULT

Application status remains visible from student registration through department review and faculty finalization. Documents are reviewed individually; approved participants can then be viewed by graduation batch and exported as a PDF list.

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PROBLEM

MAIN FEATURES

Student submissions

Staged verification

Graduation announcements and batches

Participant lists and PDF export

IMPLEMENTATION

PROJECT SCREENS

RESULT

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